FINANCE / HR ASSISTANT

 (ref: SWFI191112)

 Doctors Without Borders (DWB) is an international non-governmental medical association providing assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict irrespective of race, religion, creed or political convictions. We observe neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of our functions.

Related with our activities we are looking for a FIN/HR ASSISTANT.

Working locations: Mamfe

Type of contract: Fixed Term

Salary: According to the organisation´s Salary Grid – Level 6

Main Purpose

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and DWB procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Principal Tasks

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security  Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending DWB’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Assists the Administration Manager in meetings upon request.

Requirements

• Desirable, finance, business or administration related diploma.
• Essential previous working experience of at least 2 years in relevant jobs. Desirable experience with DWB or other NGOs
• Essential, English and Local language.
• Essential computer literacy (word, excel, internet)
• Competences: Results and Quality Orientation, Teamwork and cooperation, Behavioural Flexibility, Commitment to DWB Principles, Stress Management

All applications (CV, cover letter, diplomas, working certificates, telephone number, etc.) must be sent by Ôboulot or else be submitted at Caritas – Diocese of Mamfe - P.O Box 120,  in a sealed envelop Ref: Recruitment  FIN/HR ASSISTANT addressed to Doctors Without Borders - HR Department.

Deadline for the reception of applications:  25th November 2019

NB: No applications will be accepted after the deadline Only shortlisted candidates will be contacted. Application documents are non-returnable; please do not submit original documents. Writing tests and interviews will be done in our offices after the selection of the applications.