Account assistant
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Description du poste
Description
Account Assistant - WFP
- Location: Maroua, Cameroon
- Company: Plan International
Missions / Responsabilités / Activités
This role ensures overall financial accountability, compliance, and reporting to donors and management on the WFP’s overall program implementation. He/she will be responsible for the grants management and reporting processes, budget management; financial management and reporting are conducted in a manner consistent with the Government of Cameroon and Plan International policies, procedures, and regulations
Financial Management and Reporting:
- Monitor financial management of WFP project funds to ensure consistency with agreed detailed program implementation plan (DIP) and actual implementation, and monitor the program expenditures against their actual incurrence.
- Implement and monitor systems of checks and balances consistent with standard accounting practices, and bring instances of non-compliance or financial risks to the attention of the Finance Coordinator.
- Participate in program procurement processes and expenditure payments whenever requested by the Program Team.
- Prepare accurate and timely financial reports in line with donor requirements.
- Liaise with Project Manager to provide variance explanations on all financial reports submitted.
- Reconciling expenditure in General Ledger (GL) and grants ensuring that all account lines (WBS) are correctly charged, monitoring and reconciling any exceptions identified.
- Supporting the preparation of budget amendment requests (alongside the program lead and the grants coordinator), compliant with donor requirements.
- Monitoring commitments and accruals on grant; ensuring adequate documentation for accrual and that accruals are paid and cleared within the next 30 days.
- Support the preparation of monthly grants expenditure forecasts; monitoring movements in the grants income and expenditure and alerting the Project Manager and the Finance Coordinator of any unusual items in SAP.
- Review of payment documents and ensure WBS Lines and GL Account codes are correct and the necessary amount of funding available.
- Ensure adherence to the country’s grants financial and accounting requirements as per requirements of the donors, other organizational policies, and procedures Operations Manual (OM) etc.) to support sound grants financial management within the organization.
- Maintain an awareness of the donor conditions on financial management within the FAD and guide program teams accordingly.
- Grant closure, Audits, and risk management:
- Support audit and other reviews of the WFP project by ensuring all documents are provided.
- Prepare the Program’s financial audit action list after each audit and ensure compliance.
- Support the closure of grants through timely alerts to program team of pending end dates for expenditure, and support with reasonable timescales for payments and liquidations to ensure all these falls within the program periode
- Develop and maintain a comprehensive filing system both hard and soft copies of all financial reports and agreements pertaining to the WFP grant.
- Ensure your IAP, six months’ appraisal and annual appraisals, are timely completed and documented.
- Advise proactively the Project Coordinator and the team on the financial risks of under/overspending.
- Support provide training and share good experience/practice amongst the team to strengthen team capacity and team building.
- Keep your supervisor informed of any initiative or difficulties relating to the job’s responsibilities.
- Perform any other duties that may be assigned from time to tim
Compétences / Exigences / Qualités
- Bachelor's degree in accounting minimum (BAC+3) in accounting, finance, management, economics
- Extensive experience of Finance (accounting; reporting; grants finance; financial planning and analysis) in an INGO at Field level.
- At least one year’s experience
- Demonstrable understanding of the humanitarian sector and ways of working.
- Knowledge of internal controls in financial management.
- Communicates clearly, effectively and as appropriate to the audience.
- Able to build networks and relationships under challenging conditions to promote high performance.
- Values working in a team and willing to take on more responsibilities and support team members.
- Comfortable in challenging at all levels.
- Resilient under long term pressure; thrives in dynamic fluid environments: adaptable and proactive.
Profil du candidat
» Niveau Académique Minimum: Licence
Documents de candidature
» Curriculum Vitae
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Instructions de candidature
Closing Date: 12th October 2024
