Position Assistant Programming and Training Logistician

Reports to: Programming and Training Logistician

Position Summary: Under the supervision of the Training Logistician, the Assistant Training Logistician has the responsibility of providing support to Peace Corps Volunteers and staff during Pre Service Training and non-PST seasons. The incumbent will be responsible for determining inventory/material requirements, Community Base Training CBT) site development, homestay housing and improvement, provide assistance to the sub cashier. S/he will be required to understand Peace Corps policies and ensure that they are implemented. S/he may also be required to work outside of, or in addition to, normally scheduled hours to support training events and other needs

Salary: Grade: 7, Range 7,131,546 - 12,123,624 CFA basic salary plus additional allowances.

Location: Yaounde, Cameroon

Application Closes: Tuesday 02nd September 2019

Supervisory role: No

The Assistant Programming and Training Logistician will have the following roles and responsibilities:

Training Inventory Management

• Prepare and make a request for all training materials and supplies prior to PST;
• Establish material needs for the upcoming training events based on number of trainees, trainers and houses and PC staff PST housing, and make request in a timely manner;
• Maintain inventory of all PST materials/equipment/furniture. Carry out periodic inventory control to determine the physical presence and state of the PST items and make recommendations for repairs, replacement or disposal;
• Perform the schedule of the Training equipment maintenance set by GSM, Training Logistician, and TM for generator, photocopiers and printers;
• Establish and maintain a tracking system for PC equipment and supplies delivered to and collected from CBT sites and Trainers houses.

Community Base Training (CBT) Site Development & Homestay Selection

• Prior to each PST, work with Homestay Coordinator to identify and survey CBT communities and to select CBT homestays;
• Visit potential CBT host families to conduct house checks, complete family surveys, and confirm families’ willingness to host a trainee;
• Co-facilitate Host Family Orientation prior to trainees’ arrival;
• With Safety and Security team, ensure that prospective CBT sites meet established programmatic and safety/security criteria (e.g. safe housing/room and a clearly defined assignment with host families that shows real interest in hosting a trainee);
• Review and reference CBT site history files when evaluating potential sites, and incorporate appropriate safety and security-related information into site history files;
• Organize, update, and digitize CBT site history files;
• With Language and Cross Cultural Facilitators (LCFs), compile all CBT site development-related forms and reports in a timely manner;
• Assist the Cross-Cultural and Homestay Coordinators to revise and update the Family Orientation booklet;
• Participate in the family placement meeting with the Homestay Coordinator and the Language Coordinator;
• Work with LCFs and Homestay Coordinator to carry out interviews of host families and provide input for mid and final assessments;
• Schedule visits to CBT sites and collect information;
• Provide input into CBT homestay program assessment at the end of each PST; together with Homestay Coordinator propose improvements based on evaluations.

Homestay and rental building improvement

• Assess improvement needs of CBT and trainers housing to ensure that they meet PC standards;
• With the support from the Training Logistician, request quotations for improvement projects and submit for approval to the DMO;
• With approval from DMO monitor and approve all improvement projects;
• Assemble each Trainee room with standard set of equipment and basic furniture (e.g. bed, table, chair);
• Provide support where there are homestay issues: leaks, locks, doors, etc.;
• In absence of head cashier, make payments for trainee homestays and ensure that they correspond with the agreements established between owner and Peace Corps with approval of DMO;
• Settle in accordance with PC policies utility bills for PST staff house and training centers;
• Ensure backup plan for water/electricity in staff housing or meeting areas in case of need.

Administrative Tasks

Sub-Cashier

• Responsibilities as a sub-cashier include performing limited cash disbursements as directed by the DMO, as well as proper disbursing and collecting of funds;
• Proper accounting for funds, advances, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing sub-cashier duties. (See MS 760 and OFMH 13)

Other Activities

• Perform messenger, pickup, and delivery duties as required;
• Trainings/ Conferences Logistics and Administration; assist the Training Logistician to:
  • Manage hotel and lodging relationships for conference locales;
  • Budget transportation and other costs for attendees (staff, volunteers, counterparts, international invitees);
  • Plan out logistical and administrative needs for trainings/conferences (IT equipment, materials, movements);
• Serve as back-up in the absence of Training logistician;
• Perform other duties as assignment by the DMO/TM.

Safety & Security

SSI 110 Standard Security Requirements: Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.

Texting While Driving

• To the extent Contractor is allowed to operate a U.S. government-owned, leased, or rented vehicle (GOV) to perform their job duties, the Contractor must operate that vehicle safely at all times and only operate it for official business purposes as defined in 31 USC 1334.
• Contractor is encouraged to refrain from texting or from engaging in any behavior that distracts attention from driving safely at any time. Except in an emergency situation, Contractor shall not text message (i) when driving a GOV; (ii) when driving a privately-owned vehicle (POV) while on official government business; or (iii) while using electronic equipment supplied by the government while driving any vehicle (even during off-duty hours).

Travel outside of Country

The Contractor is subject to worldwide availability and may be requested by the Peace Corps to be reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned. Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same; however the duties may be subject to change as determined by the Contracting Officer.

REQUIRED QUALIFICATIONS

Education: Higher National Diploma (HND) minimum in social sciences, logistics or relevant field. Proven quality of and requisite number of years of relevant work experience will be considered in lieu of education.

Prior Work Experience:

• The candidate must have at least three years of experience working in general services, logistics/supply chain and community development;
• Good working knowledge in an international organization or similar systems is preferred.

Language Proficiency: Written and oral fluency in English or French and working knowledge, at the minimum, of either language.

Knowledge, Skills, and Attitudes:

• Organizational skills, attention to detail and presentation.
• Ability to multitask and prioritize.
• Proficiency in use of Microsoft office programs: MS word, Excel, etc.
• Demonstrated experience of cross cultural communication skills is highly desired.
• Ability to work as a team and independently and proactively.
• Ability to work a regular Monday through Friday schedule with impromptu, after-hours, weekend assignments when necessary.

Application instructions

Submit the following in MS Word or PDF:

• A cover letter;
• Current resume;
• At least three professional references.

Peace Corps Cameroon does not accept documents saved on any cloud format including Google. The file size should not exceed 8MB.

No telephone calls or personal visits please. Only the documents listed in the application instructions should be submitted including your telephone number by September 02, 2019. Only candidates selected for an interview will be contacted.