Finance and administrative assistant – yaoundé
Date limite de l'offre: lundi 16 septembre 2024 10:45de :
IITA Cameroon
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Description du poste
Description
Call for Applications for the position of a Finance and Administrative Assistant (Nationally Recruited Staff)
The International Institute of Tropical Agriculture calls for applications for the recruitment of a dynamic and experienced Administrative and Financial Assistant to support the Alliance of Bioversity International (Alliance Bioversity-CIAT) activities in Cameroon.
The Finance and Administrative Assistant supports the Finance and Administration Units at the Station, while working in close collaboration with other operation services, to support Alliance Bioversity-CIAT teams; Compliance with IITA procedures is of utmost importance. The Administrative and Financial Assistant will be responsible for providing a variety of specialized tasks, whilst ensuring accurate and timely delivery in compliance with IITA administrative and financial rules and regulations. He/she is also expected to recommend improvements to process delivery and system design.
The International Institute of Tropical Agriculture calls for applications for the recruitment of a dynamic and experienced Administrative and Financial Assistant to support the Alliance of Bioversity International (Alliance Bioversity-CIAT) activities in Cameroon.
The Finance and Administrative Assistant supports the Finance and Administration Units at the Station, while working in close collaboration with other operation services, to support Alliance Bioversity-CIAT teams; Compliance with IITA procedures is of utmost importance. The Administrative and Financial Assistant will be responsible for providing a variety of specialized tasks, whilst ensuring accurate and timely delivery in compliance with IITA administrative and financial rules and regulations. He/she is also expected to recommend improvements to process delivery and system design.
Missions / Responsabilités / Activités
Administration management
- Responsible for correspondences, preparation of contracts and sending invitations.
- Responsible for vehicle fleet (regular maintenance and vehicle usage policies applied)
- Responsible for fixed assets management
- Take responsibility for the maintenance of all office equipment
- Prepare payment request according to internal procedures of the organization.
- Coordinate and organize field staff travels
- Manage documentation/logistics of Alliance Bioversity-CIAT visiting researchers, scholars and guests ensuring that it is correctly completed and available
- Assist with planning of workshops and events
- Support the tracking of expenses and income for multiple Alliance Bioversity-CIAT projects implemented in Cameroun.
- Prepare and track Alliance Bioversity-CIAT-related invoices ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Assist in preparation and monitoring of country facilities budget.
- Review project invoices for policy compliance, accuracy and authenticity.
- Support audits for projects implemented in Cameroon.
- Verify and ensure accuracy of monthly financial reports submitted by IITA, by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Formatting the information in specified templates and submit on a monthly basis to Alliance HQ for posting in Agresso ERP.
- Assemble, code, and align expense transactions uploaded from Mobile wallet payments and submit to Alliance HQ for posting.
- Analyze staff account balances and ensure timely liquidation of advances.
- Ensure proper filing of accounting related documents.
- Participate in the preparation of annual Audits.
- Initiate mobile wallet payments on Mobile wallet platforms
- Track mobile wallet payments and ensure confirmation of execution and receipt by vendors and farmers
- Liaise with and report and irregularities to Mobile wallet service providers
- Performs other duties, as required by the supervisor.
Compétences / Exigences / Qualités
Qualification Education:
- Must hold at least a University degree in Business Administration, Finance, Accounting or related discipline;
- Minimum of five (05) years working experience as Finance and Administrative.
- Familiarity with NGOs and/or international organisations would be an asset;
- The candidate must communicate fluently in English language, both written and spoken
- Knowledge of French is an advantage
- Experience in collaborating with people from different backgrounds and cultural diversity.
- Strong ability to co-ordinate, prioritize and organize workload; take initiative and work under pressure.
- Highly effective planning, organizational and multi-tasking skills with a positive attitude and strong administrative service orientation
- Strong client service orientation
- High degree of integrity and transparency
- Good knowledge of rules, regulations and procedures of government and related agencies, including understanding interpretation of country labor laws and tax laws
- Possess excellent interpersonal and communication skills, good judgment and a high level of integrity and respect for confidentiality.
- Strong knowledge of accounting and budgeting practices and procedures relevant to not-for-profit organizations
- High level of computer skills, ability to handle complex financial and budgeting systems including excellent knowledge of Excel and ERP systems
- Knowledge of international standards in particular, GAAP and IFRS is desired.
D - Workplace
E - Restriction
- The incumbent of the position will be based in Yaoundé, Cameroon.
E - Restriction
- The position is limited to Cameroonian citizens.
- A nationally competitive remuneration package will be offered.
- IITA encourages applications from women, men, young people who believe they meet the requirements of the position. All applications will be assessed in a fair and objective manner.
Profil du candidat
» Niveau d'expérience: Expérimenté
» Années d'expérience: Entre 5 ans et 8 ans
» Années d'expérience: Entre 5 ans et 8 ans
NOTE: LES ARNAQUEURS SONT DE PLUS EN PLUS ASTUCIEUX! N'envoyez jamais de l'argent à un inconnu au cours d'un recrutement quelle que soit la raison! Et Si vous devriez le faire, que ce soit à vos PROPRES RISQUES!
Instructions de candidature
Application folder
The application file shall include the following documents:
- a completed online application form; kindly fill the form in addition to sending your application file available on https://forms.gle/BNznvHi7EJAm8x9m9
- a detailed curriculum vitae but NOT exceeding three pages;
- a letter of motivation (MAXIMUM of two pages; including the full names of the candidate, their full address, phone number and email address);
- a copy of the national identity card;
- a copy of the highest academic credential (certificate) and;
- a list of three professional referees including their contacts (one of them must be a current or former supervisor of the candidate).
The Resident Representative International Institute of Tropical Agriculture in Cameroon P.O. Box 2008 Yaoundé (Messa) Tel : (+237) 673 030 471 ; +(237) 696 838 958 Email: [email protected] / [email protected] Application to the position of: Finance and Administrative Assistant Alliance Bioversity-CIAT In addition to your application folder sent by email, kindly fill the mandatory form available on https://forms.gle/BNznvHi7EJAm8x9m9 Only applications received in French or English with a completed online form will be considered and only shortlisted candidates will be
