HE MENTOR INITIATIVE PROJECT SEEKS TO RECRUIT A LOGISTICS MANAGER

The Mentor Initiative Project (MIP) is an emergency public health intervention in Kumba and Mamfe health districts, focusing on health, water and sanitation. For this purpose, The Mentor Initiative Project opened an office in Buea in May 2019. The recruitment of international and national staff has started in the meantime.

Job Location: BUEA

Beginning of contract: 18th February 2020

Contract duration: 6 months with possibility of extension

Probation period: 4 months

What we offer: Salary + Social benefits (medical coverage, paid leaves)

Deadline date for submission: 29th January 2020 (Mid-day)

Job Description

MISSION

The Logistics Manager is responsible for the implementation and supervision of all logistics activities on his assignment base.

It organizes logistical support for programs in accordance with The Mentor Initiatives Project.

It assists the field coordinator in the implementation of safety rules.

Main tasks:

Supply Management

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Manage The Mentor Initiative Project purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with The Mentor Initiative Project procedures
• Ensure that dealings with suppliers are monitored

Vehicle Fleet Management

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to The Mentor Initiative Project International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analysed and recorded
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored

Equipment/Telecommunications Management

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means

Management and Monitoring of IT Equipment

• Update antivirus software
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Stock Management

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory

Human Resources Management

• Analyse and quantify the needs for logistics personnel
• Recruit, train and supervise the logistics team
• Perform the EAP of the members of the logistics team
• Organize regular formal meetings with team members

Security

• Implement team safety measures as determined by the coordination team
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager

Reporting / Capitalization

• Ensure the capitalization of prices and suppliers lists, as well as on the documentation in use (import - export, exemption, taxes)
• Ensure IOF monitoring and inform requesters of the progress of their orders
• Consolidate the logistics pack monthly and send it back to the logistics coordinator
• Provide the logistics coordinator with all the elements necessary for writing interim and final reports
• Send back the purchase files of the closed programs to the coordination according to the established frequency

ORG CHART POSITION (reporting and functional relationships)

Line Manager: Field Coordinator

Line report: Logistics teams

Functional Manager: Logistics Coordinator

Functional Report: -

Requirements

Personal abilities:

• Proven experience in working in complex and volatile environments
• Previous experience with a INGO on similar programs
• Strong ability to respect confidentiality and neutrality principles
• Strong knowledge of Humanitarian principles
• Leadership and communication skills
• Dynamism and energy

Technical competences:

• Master's in Logistics Management or Logistics and Transportation Management Preferred.
• Bachelor's degree in Industrial Engineering Logistics Management or Business Administration.
• Minimum of 03-year professional experience in Logistics Management
• Proven experience as Logistics Manager in Humanitarian Sector
• Knowledge in Microsoft Office
• Reporting / Communication skills
• Proven knowledge of transportation and purchase regulations as per the Cameroonian law.
• Knowledge and experience in risk analysis
• Knowledge in logistics budget planning, analysis and management

APPLICANT FILES:

Please submit your application (CV, cover letter, work and study certificates and references) 

Important: the position you want to apply for has to be specified in the subject of your e-mail, otherwise the application will not be considered as valid.

The Mentor Initiative reserves the right to select a candidate and finalize the recruitment before the final date.

ONLY the selected candidate will be contacted.