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Description du poste
Description
The Secretary will provide high-level administrative support to ensure smooth office operations. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will manage schedules, draft correspondence, and support daily administrative tasks efficiently.
Missions / Responsabilités / Activités
1. Administrative Support:
- Manage the manager’s calendar, schedule meetings, and organize travel arrangements.
- Prepare, review, and file documents, reports, and presentations.
- Conduct research and provide analysis to support decision-making.
- Handle internal and external communications, including drafting letters and emails.
- Manage certain personal tasks for the manager (appointment scheduling, personal administrative follow-up, etc.).
- Coordinate personal activities or events as needed.
- Ensure the availability and proper functioning of office supplies and equipment.
- 1- Act as a primary point of contact between the manager and colleagues, clients, suppliers, or partners.
- Ensure smooth and professional communication in both English and French
- Handle sensitive information with the utmost confidentiality.
- Maintain a professional demeanor at all times.
Compétences / Exigences / Qualités
- Language Skills: Full proficiency in both English and French, written and spoken.
- Computer Skills: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to conduct efficient online research.
- Experience: Minimum of 3 to 5 years in a similar role or high-level administrative assistance.
- Organizational Skills: Strong multitasking abilities, prioritization, and adherence to deadlines.
- Professional Appearance: Neat presentation, exemplary punctuality, and courteous attitude.
- Flexibility: Availability for variable working hours based on the manager’s needs.
- Initiative and proactiveness. o Ability to work under pressure.
- Strong time management and problem-solving skills.
Profil du candidat
» Niveau d'expérience: Expérimenté
» Années d'expérience: Entre 3 ans et 5 ans
» Années d'expérience: Entre 3 ans et 5 ans
Documents de candidature
» Curriculum Vitae
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