Job summary

• The position requires a person who will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
• The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
• We are looking for a hard-working mature individual with Insurance knowledge and an Undergraduate degree. An energetic professional who doesn’t mind wearing multiple hats.
• Experience in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.

Responsibilities

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and
• Organize and schedule meetings and appointments
• Partner with Human Resources to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with clients (existing and potential), service providers and
• landlord, ensuring that all items are invoiced and paid on time
• Responsible for managing office services by ensuring office operations and
• procedures are organized, correspondences are controlled, filing systems are
• designed, supply requisitions are reviewed and approved and that clerical functions
• are properly assigned and monitored
• Determine current trends and provide a review to management to act upon
• Ensure that results are measured against standards, while making necessary
• changes along the way
• Participate actively in the planning and execution of company events
• Remain updated on technical and professional knowledge by attending educational

Requirements:

• An Undergraduate degree, preferably in Finance Management or Risk
• Management and Insurance
• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills (both French and English)
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of insurance, accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages
• Office Manager Key skills & proficiencies:
• Excellent Communication kills.

DEADLINE : 12/09/2021