Administration in charge – douala
Date limite de l'offre: mardi 8 octobre 2024 14:02de :
OLAM INTERNATIONAL
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Description du poste
Description
We’re Hiring Administration in Charge
Location: Douala, Port Zone
Reporting To: Country HR Manager
Sector: Fast Moving Consumer Goods Company
Job Type: Permanent
Missions / Responsabilités / Activités
Car Fleet & Generators Management:
- Supervise the allocation and usage of company vehicles.
- Maintain accurate records of vehicle usage, mileage, and maintenance schedules.
- Coordinate regular maintenance, car refill of fuel, generators refills and repairs to ensure all vehicles are in good working condition.
- Manage the refueling process and ensure fuel efficiency.
- Link with Insurance/police for Fleet vehicle losses and incidents.
- Manage office consumables and expenditure monitoring.
- Ensure the identification of supply needs for Offices and small equipment.
- Oversee the accommodation arrangements for expatriate employees.
- Ensure that housing facilities meet company standards and are wellmaintained.
- Coordinate with landlords and service providers for any repairs or maintenance required
- Assist expatriate employees with the application and renewal of residence permits and visas.
- Maintain up-to-date records of all permits and visas, ensuring compliance with local regulations.
- Follow up on exits and re-entry visas for permanent residents
- Obtention of residential permit for ex-pats and their families
- Receiving in and out visitors and their visas at the airport
- Liaise with immigration authorities and legal advisors as needed.
- Oversee the maintenance and upkeep of the headquarters premises.
- Coordinate with service providers for cleaning, repairs, water & electricity billing, and other maintenance tasks.
- Ensure that the premises meet health and safety standards.
- Manage office supplies and equipment to ensure a well-functioning work environment.
- Coordinate with phone service providers to manage employees’ phone credits at the Head office.
Coordination with Phone Providers :
- Ensure timely distribution and top-up of phone credits for employees.
- Address any issues related to phone services and liaise with providers for resolutions.
- Manage the scheduling and allocation of pool cars and drivers.
- Ensure that all pool cars are well-maintained and meet safety standards.
- Supervise drivers and coordinate their schedules to meet the transportation needs of the company.
- Provide general administrative support to other departments as required.
- Coordinating security in all sites and hotel agreements
- Assisting the logistics teams for the maintenance and cleaning of warehouse areas
- Doing a follow-up of canteen contracts and Supplying office equipment
- Assist in the preparation of reports, presentations, and correspondences.
- Maintain organized and efficient filing systems for all administrative documents.
Compétences / Exigences / Qualités
- Bac + 2/3 in Business Administration, Management, or a related field.
- Proven experience (at least 3 years) in administrative roles, preferably in a similar capacity.
- Strong organizational and multitasking skills.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Knowledge of local regulations regarding residence permits and visas.
- Bilingual, very fluent in French and English (Speaking and Writing).
- Detail-oriented and proactive ; Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to handle sensitive information with discretion.
- Confidentiality & High level of integrity
- Strength of proposition & Management skills
- Available, Autonomous & very organized
- Analytical skills, Rigor & method
- Able to work in a multicultural environment.
Profil du candidat
» Niveau d'expérience: Expérimenté
» Années d'expérience: Entre 3 ans et 5 ans
» Niveau Académique Minimum: Bac+2 (BTS / HND,...)
» Années d'expérience: Entre 3 ans et 5 ans
» Niveau Académique Minimum: Bac+2 (BTS / HND,...)
Documents de candidature
» Cover letter
» Curriculum Vitae
» Curriculum Vitae
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