Car Fleet & Generators Management:

• Supervise the allocation and usage of company vehicles.
• Maintain accurate records of vehicle usage, mileage, and maintenance schedules.
• Coordinate regular maintenance, car refill of fuel, generators refills and repairs to ensure all vehicles are in good working condition.
• Manage the refueling process and ensure fuel efficiency.
• Link with Insurance/police for Fleet vehicle losses and incidents.

Consumables & Office supplies:

• Manage office consumables and expenditure monitoring.
• Ensure the identification of supply needs for Offices and small equipment.

Expatriate Housing Management :

• Oversee the accommodation arrangements for expatriate employees.
• Ensure that housing facilities meet company standards and are wellmaintained.
• Coordinate with landlords and service providers for any repairs or maintenance required

Residence Permits & Visas:

• Assist expatriate employees with the application and renewal of residence permits and visas.
• Maintain up-to-date records of all permits and visas, ensuring compliance with local regulations.
• Follow up on exits and re-entry visas for permanent residents
• Obtention of residential permit for ex-pats and their families
• Receiving in and out visitors and their visas at the airport
• Liaise with immigration authorities and legal advisors as needed.

Headquarters Premises Maintenance :

• Oversee the maintenance and upkeep of the headquarters premises.
• Coordinate with service providers for cleaning, repairs, water & electricity billing, and other maintenance tasks.
• Ensure that the premises meet health and safety standards.
• Manage office supplies and equipment to ensure a well-functioning work environment.
• Coordinate with phone service providers to manage employees’ phone credits at the Head office.

• Ensure timely distribution and top-up of phone credits for employees.
• Address any issues related to phone services and liaise with providers for resolutions.

Administration of Head Office Pool Car & Drivers:

• Manage the scheduling and allocation of pool cars and drivers.
• Ensure that all pool cars are well-maintained and meet safety standards.
• Supervise drivers and coordinate their schedules to meet the transportation needs of the company.

Administrative Support & Security coordination :

• Provide general administrative support to other departments as required.
• Coordinating security in all sites and hotel agreements
• Assisting the logistics teams for the maintenance and cleaning of warehouse areas
• Doing a follow-up of canteen contracts and Supplying office equipment
• Assist in the preparation of reports, presentations, and correspondences.
• Maintain organized and efficient filing systems for all administrative documents.

• Bac + 2/3 in Business Administration, Management, or a related field.
• Proven experience (at least 3 years) in administrative roles, preferably in a similar capacity.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of local regulations regarding residence permits and visas.
• Bilingual, very fluent in French and English (Speaking and Writing).
• Detail-oriented and proactive ; Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle sensitive information with discretion.
• Confidentiality & High level of integrity
• Strength of proposition & Management skills
• Available, Autonomous & very organized
• Analytical skills, Rigor & method
• Able to work in a multicultural environment.

» Niveau d'expérience: Expérimenté
» Années d'expérience: Entre 3 ans et 5 ans
» Niveau Académique Minimum: Bac+2 (BTS / HND,...)

» Cover letter
» Curriculum Vitae