Summary

• The Finance Assistant works under the general direction of the Deputy Director of Finance and the Finance Manager, and under the day-to-day supervision of the Finance Officer. It is the first interface of the finance department with third parties in the daily activities of billing settlement, entry of entries, liquidation in advance or refunds.

Intervention area

• The Finance Assistant will be based in Buea with travels throughout the project area.

Specific tasks;

• Receiving and verifying the consistency and conformity of the payment requests submitted to the Cashier with the purchase order documents (purchase order, contract, etc.): eligibility of invoices, mandatory information, etc.);
• Prepare each valid disbursement (with a correct payment order) according to the approved payment method (cash, check, transfer order, and other fiduciary payment method);
• Process advance request applications according to the IRC procedure in force in the country ;
• Prepare and print all supporting documents that must be attached to the accounting file of an expense (vouchers, payment receipt, etc.)
• Make a weekly score and lettering of outstanding advances and payments in installments still in progress, and write a summary statement;
• Coding and entering the cash register transactions (bill payment, advance payment, reimbursement, etc.) into the computer account book;
• Ensure the translation of accounting documents if necessary;
• Make a first ranking of invoices and other payment documents;
• Proceed to the monthly closing of the fund (physical count, edition of cash inventories and bank reconciliations, etc.), and make a first filing of the files;
• Conduct cash flow monitoring and alert the Supervisor on daily and weekly requirements and payment capabilities;
• Keep the payment methods of the organization safe during the day (check book, petty cash)
• Make any proposals on improving the accounting and financial procedures in force on the mission

Administrative tasks

• Take care of the day-to-day administrative management of cash according to the prerogatives of the finance department.
• Link with the Logistic department
• Have a look at the layout of the edited documents and presented for payment by logistic department
• (« Purchase Order, Delivery note,etc.)
• Inform the logistics department of the data to be included in the payment request documents.

Budget and Financial management

• If necessary, inform on the lack of conformity found in the payment practices of the country program
• Apply the budget management rules in force on the mission (budget nomenclature, analytical codification used, etc.) and quickly assimilate the regular developments in this area.
• Be able to provide, if necessary, a brief description of the budgetary situation of the country program projects to newly employed persons.
• Be receptive to on-the-job training that is "passed on" as part of the skills enhancement.
• Participate in any budget management work.

Security/Communication

• Communicate daily with the Finance Officer on the cash flow statement based on present or future cash levels and future payments to be made.
• Reports to the Finance Officer any irregularities found; at the payment level, in the application of IRC procedures.

Other Tasks

• Be present and participate in meetings / trainings organized by the finance department or any other meeting / training to which the Deputy Director of Finance / Finance Officer considers his presence necessary;
• Apply any new procedure or course of action implemented by the Deputy Director of Finance or the Country Director
• Report any missing or violated code of conduct to be followed by IRC staff regarding abuse and sexual exploitation.

General

• Commits to respect the IRC Way (IRC Ethics).
• Commits to ensuring the optimal implementation of these Policies in its framework
• Be available to perform any other punctual task deemed useful by his direct superior or the IRC.
• Produce the required reports.

• Have at least a Bachelor's degree in management, accounting sciences
• Have at least 3 years of experience working with International NGO
• Have an excellent knowledge of Accounting software (SUN or Integra System is an asset)
• Have the ability to write financial and accounting reports
• Have the ability to work in a team
• Ability to work under pressure and meet deadlines
• Speak and write English, and working knowlage in French
• To be honest and neat. Have the sense of responsibility, communication, order, method and organization.
• In addition to the qualities of rigor, precision, reliability and method, the accountant must be open to external constraints.
• He/She must be able to free himself from the formalism of his technique to propose innovative solutions.
• He/She must have good interpersonal skills.