Under the supervision of    AD Manager
Location    HO – Yaoundé
Starting date    As soon as possible

About Good Neighbors:
Good Neighbors Cameroon (GNCMR) is an international non-governmental organization with its head office in Yaoundé and field Offices in Maroua and Mbalmayo. GNCMR’s work is focused on community development, implementation implementing projects in the sectors of food security and livelihood, education, child protection, water, hygiene and sanitation, health, environment, gender and advocacy. Good Neighbors Cameroon works with different international partners such as the United Nations and INGOs to seek sustainable solutions to development and humanitarian challenges.

JOB DESCRIPTION
Administrative & HR Assistant
Under the supervision of AD Manager, the Administrative and HR Assistant, will collaborate with the employees and volunteers of the organization in ensuring the effective execution of all administrative and HR related task of the organization.

KEY RESPONSABILITIES (not all-inclusive)
HR
•    Participate in day-to-day HR tasks and responsibilities
•    Provide administrative support to the AD Manager
•    Maintain and update employee records (digital and paper)
•    Process documentation and prepare reports on staff-related activities (staffing, recruitment, training, claims, performance appraisals, etc.)
•    Coordinate HR projects (appointments, training, surveys, etc.) and draft minutes
•    Dealing with employee queries on HR issues, rules and regulations
•    Participating in the preparation of payrolls by providing the relevant data (absences, bonuses, leave, etc.)
•    Communicate with public authorities, if necessary
•    Properly manage complaints and related procedures
•    Coordinate communications with candidates and schedule interviews
•    Provide initial orientation for new employees
•    Update our databases
Administrative duties
•    Prepare all leave request for supporting staff on Docswave platform and Monitoring leave balances for each individual staff by updating the leave tracker and archiving leave papers.
•    Supporting implementation of administrative procedures and systems, in compliance with Good Neighbors internal procedure and donor requirements
•    Ensure the weekly filing of administrative and financial documentation (official letters, accounting documents, payment requests, etc.) according to the Good Neighbors Cameroon filing system;
•    Assist the Office in the timely preparation of relevant documents for meetings, seminars, workshops and conferences and in the finalization of related reports;
•    Undertake administrative actions related to the procurement of equipment and services, including the preparation of restricted quotations, purchase orders, consultancy contracts, related payment requests, and the monitoring and follow-up of these requests;
•    Establish a filing system for all incoming and outgoing courier, including the establishment of a physical and electronic system for recording and archiving documents; create, update and maintain special files (of a confidential nature or for privileged access to an official) through an organized filing system;
•    Booking Hotels, taxis and flights for the guests and staff.
Others
•    Involve in training in-country project staffs in terms of GNCMR regulations of HR & Administration
•    Collaborate with the team to build and maintain good partnerships/relationships with other colleagues
•    Ensure that internal shared documents are fully up-to-date at all times

Required Qualifications:  
To be admissible for this position, the candidate must satisfy the minimum qualification.
The candidates would be preselected and those who meet the minimum qualification would be considered. The minimum qualifications necessary for the position are listed below:
•    At least a Bachelor’s Degree in HR, Private law or another equivalent domain
•     At least 3 years directly relevant work experience; or equivalent combination of academic and work experience
•    Fluency in written and spoken English and French
•    Excellent interpersonal and report writing skills
•    Attention to detail; proactive, adaptable and flexible as required
•    Computer literacy with MS word, excel, power point
•     Basic knowledge of employment law
•    Excellent organisational skills
•    Strong communication skills
•    Integrity in any circumstances  
•    Willingness to work under pressure and high work load with a positive mind and attitude
•    Willingness to be on the field
•    Ability to adapt oneself to different circumstances
•    Ability to undertake domestic travel
•    Ability to deliver assigned duties on time with accuracy
•    Experience of working in international NGO is an asset.

RECRUITMENT PROCEDURE AT GNCMR
The recruitment procedure consists of 3 key stages:
1.    Pre-selection on the basis of the application (only shortlisted candidates are selected for the written test).
2.    A physical written technical test;
3.    An oral interview

At each stage, only selected candidates are contacted.

HOW TO APPLY AND DEADLINE FOR APPLICATIONS
Interested candidates are invited to submit by e-mail an application, including:
– Cover letter,
– CV including three professional references
 – Copy of highest diploma and other relevant work certificates
N.B:
1.    Applications from women are strongly encouraged.
2.    Please only apply for one position.
3.    The application should be addressed to the Country Director of Good Neighbors Cameroon and sent by e-mail to the unique address [email protected]  with the title of the post you are applying for in the subject line “Admin and HR Assist _ HO”
DEADLINE: 06th March 2025 at midnight
Good Neighbors Cameroon has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to Good Neighbors standards of conduct. Good Neighbors will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

•    Equal Opportunities:
Good Neighbors is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, national or ethnic origin, age, disability or status as a veteran.

Only Shortlisted candidates will be contacted.