JOB ADVERT
Finance and Administration Assistant
FULL TIME | INTERNATIONAL POTATO CENTER | CAMEROON

Closing date: 08/03/2020

City: Yaounde

The Finance and Administration Assistant will be based in Yaoundé, Cameroon, and report to the Finance and Administration Analyst.

Key responsibilities:

This position will assist the Finance and Administration Analyst in providing support in the following areas:

Finance

• Oversee the financial operations of the country office and ensure timely delivery offinancialreports, including cash and bank management, payroll, ledgers and other aspects of the country’s financial management.
• Responsible for entering financial information, timely month end close, and maintaining all financial records for projects and for the organization.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Liaise with the Projects Finance Specialists in the monitoring and review of partners reports.
• Manage financial controls, analyze office, and project budgets, and make recommendations on budget expenditures. Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.
• Support the Country Manager and Project Managers, in coordination with the Project Finance Specialist, with project budget monitoring and review.
• Ensure that all financial reporting is completed on time.
• Oversee the country statutory annual audits.

Administration

• Responsible for the administration of insurances, contracting and administrating services in according to the Center’s standards and policies.
• Responsible for country legal and statutory compliance.
• Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting or other tax requirements.
• Manage fixed assets of the Center, review and support the preparation of inventories.
• Responsible for procurement of goods and services.
• Responsible for the coordination of IT issues with headquarters, serving as IT Key user.

People and Organizational Development (POD)

• In coordination with HQ, advice and support staff and managers on all aspects of employee relations (from Recruitment to Departure) and help them to interpret and apply HR policies and practices in day to day work.
• Be accountable for the compliance of the National and International Health & Safety laws, regulations, and standards.
• Oversees payroll administration and maintain detailed records and documentation of payroll functions for audit purposes, in accordance with legal requirements
• Prepare reports and provide recommendations to monitor significant trends (i.e. Inflation), emerging opportunities and challenges in the areas of responsibility.

Grants & Contracts

• Coordinate with the Grants and Contracts (G&C) team contracts related actions. This will require follow up on project management related activities such as signature and agreements or reporting on need basis.
• Liaise with the G&C office to monitor deliverables reporting for grants applicable to the operations in the Country.

Requirements

• Bachelor’s degree in Accounting, Financial Management, or related field.
• At least 1 year of professional experience performing similar functions, preferably in an environment of international organizations or NGOs.
• Proficient in MS Office, especially in Excel.
• Accounting software packages (ERP preferable).
• Experience in management and administration of annual budgets, handling payroll and taxes.
• Fluent verbal and written communication skills in French and English.

How to apply?

Qualified candidates should submit their CV and a cover letter through the following link Finance and Administration Assistant